Southport Football Club are seeking a highly committed, organised and knowledgeable individual to join the team in which this role sits in the centre of the football club’s functions.
Reporting to the Manager and Board of Directors, this is a role that requires the day-to-day oversight of all matters relating to Club Secretary duties, as well as finance elements, and also means this person is the principal point of contact between the football authorities and Southport FC.
The role also means the person will work all home and away first team match-days.

• Work with the management to ensure the club are compliant with all National League (NL) and all club team rules and regulations.
• Administer all discipline charges received from the National League, other leagues and The Football Association (FA).
• Responsible for the completion of all players contracts and transfers from the first team and graduates from the youth team. This includes all relevant NL/FA paperwork and internal club documentation.
• Administer all incoming and outgoing loan agreements and financial invoicing.
• Manage the fixture schedule for the first team, including match confirmations and rearranging any required fixtures.
• Administer all National League home game logistics, including providing car park lists, guest attendance tickets and match official’s information.
• Liaise with match officials ahead of first team fixtures with the relevant confirmation, guest tickets and pitch inspections when required.
• Arrange first team hospitality for our travelling directors for away games and any opposition directors and guests for home fixtures.
• Completion of all relevant administration processes following the fixtures including CPS team information, gate statement reports, MOAS match reports and FA discipline.
• Manage agreement with external Premier League clubs that utilise the facility.
• Log and process all first team player appearance fees, bonuses and deductions to pass to payroll.
• Assist with incoming scout requests and also request tickets for the SFC management and staff for games they wish to attend.
• Co-ordinate and manage all first team away travel, including coach/train travel, hotel bookings and pre and post-match meals.
• Manage the FA Anti-Doping whereabouts process for the first team, reserve team and youth team.
• Liaise with all international associations for any players called up to international duty.
• Complete all first team player liaison responsibilities when registering players who require support. This includes assisting with accommodation, setting up utilities, transport, bank accounts, phone contracts and arranging a national insurance number.
• Act as the club contact for all communication from external bodies and internal colleagues.
• Liaise with The National League and manage the Club ground-grading certificate.
• Manage all club contracts and licences (including TV, Health & Safety, Grounds Safety and Fire Safety).
• Financial management of SFC – keeping accurate records for all daily transactions, preparing balance sheets, preparing cash flow statements, processing and preparation of invoices.
• Authorise and administer player and staff complimentary home fixture ticket requests.
• Provide direct assistance to the owner and Manager as and when required.
• Assist with ticket sales and calls when required.

Skills And Qualities

• Experience of working in an equivalent role within football-desirable not essential
• Experience of FA and League regulations-desirable not essential
• Excellent organisation and administration skills.
• Excellent written and verbal communication skills.
• Excellent planning skills with experience of working in a fast-paced environment.
• The candidate will be required to be professional and present themselves in smart working attire on match-days.
• Experience of financial management and accountancy.
• Car and full driving licence (desirable).

The salary offered for the role will be dependent on experience.
The closing date to apply for the role is 5pm on March 10th 2021.
A covering letter and CV needs to be sent by e-mail to secretary@southportfc.net before the deadline to be considered.
Interviews will be arranged for week commencing 15 March 2021.
Only people shortlisted for an interview will be contacted.
As this role involves direct access to young persons under the age of eighteen, within the context of the job or any subsequently related activities or responsibilities, the successful candidate will undergo a thorough screening process, which will include a Criminal Records Bureau Disclosure, to ensure their suitability for the role.